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Due to recent payroll errors and in response to various requests, the Faculty Association presents the following information to assist you in understanding your paycheck. The information provided here builds on the earlier efforts of Kathy Sucher and Odemaris Valdivia in this regard.
Here is the current design of our paycheck stubs. We will be documenting and describing the different areas of the stub below. Understanding The Top PortionHere is the top portion of your pay stub. Legend: 1-SMC is District number 73502 in the County system
2-The location where your check is delivered
3-Cycle Schedule - C1 means twelthly or tenthly pay - a full-time faculty's annual salary
- C2 means hourly pay - a part-time faculty's salary or full-time overload
- V1 means contract pay - a full-time faculty's contract rate earned during intersession
4-Cycle Schedule Letter - A=July
- B=August
- C=September
- D=October
- E=November
- F=December
- G=January
- H=February
- I=March
- J=April
- K=May
- L=June
Winter and Summer intersession checks begin with letter A for the first check issued; B is used for the second check issued. 5-Issue Date for this check - Cycle C1 checks are issued on the first working day of the month
- Cycle C2 checks are issued on the last working day of the month
- Cycle V1 checks can be issued at any time during a month
6-Warrant Number If your check is lost, destroyed or stolen, this number allows Payroll to trace this payment through the county system.
7-Your name goes here
8-Your Social Security Number goes here with only the last 4 digits visible
9-Marital Status and Federal Withholding allowances claimed on your W-4 filed with HR 10-Marital Status and State Withholding allowances claimed on your W-4 filed with HR 11-Additional Exemptions claimed on your W-2 filed with HR Understanding The Compensation Portion
Here is the compensation portion of your pay stub.
Monthly Pay Example: (Full-Time)
 | Hourly Pay Example: (Part-Time, Overload)
 | Legend: 1-Basis Type - C=Certificated (Academic) Employee
- N=Non-Certificated (Classified) Employee
2-Basis Kind - M=Monthly pay for full-time faculty
- H=Hourly pay for part-time faculty or overload pay
- D=Daily pay for 15% contract rate earned during intersession
- L=Lump Sum pay
3-Earnings Type - Regular=the most common value
- Dock-Time
4-End Date indicates the date that this pay period ended
5-Your Salary Rate - For checks with a Basis Kind of H, this value is your hourly pay rate
- For checks with a Basis Kind of M, this value is your monthly pay rate
- For checks with a Basis Kind of D, this value is your daily pay rate
6-Units - For checks with a Basis Kind of H, this value is the total number of hours you are being paid for this pay period
- For checks with a Basis Kind of M, this value is the total number of days in this pay period but has no relevant meaning at all to your earned pay
- For checks with a Basis Kind of D, this value is the total number of days you are being paid for this pay period
7-Amount Earned - For checks with a Basis Kind of H or D, this will be the product of the salary rate time the units
- For checks with a Basis Kind of M, this will be your monthly salary
Understanding The Deductions Portion
Here is the deductions portion of your pay stub.
Legend:
1-Pre-Tax Reductions are salary reductions you approved.
Examples include: - STRS RED - STRS retirement contribution
- AFC or AFA- American Fidelity Cancer Liability premium
- AF MEDREM - American Fidelity Section 125 plan contribution
- TSA #### - 403B/Tax Sheltered Annuity contribution
- PARKINGFEE- Santa Monica College Parking paid via payroll deduction
- COLL SUPP - Santa Monica College Associates membership paid via payroll deduction
- FAC PAC - Santa Monica College Faculty Association PAC contribution via payroll deduction
- SMSECU - Santa Monica Credit Union payments via payroll deduction
Current Amount shows the deduction from this paycheck for these items.
YTD Totals shows the running totals for these items back to January 1 of the current year.
2-Employee Deductions are legally required reductions withheld each time you are paid.
Example include:
- MEDCAR DED - Medicare taxes
- FWT - Federal Withholding taxes
- ADD FWT - Additional Federal Withholding, if any, based on your W-4 filed with HR
- SWT - State Withholding taxes
- ADD SWT - Additional State Withholding, if any, based on your W-4 filed with HR
- CCFA - Your Faculty Association union dues
- FACCC DUES - Your Faculty Association of California Community Colleges dues
- FAC CA-PT - Your California Part-Time Faculty Association dues
Current Amount shows the deduction from this paycheck for these items.
YTD Totals shows the running totals for these items back to January 1 of the current year.
3-Employer Contributions are non-taxable payments the District makes on your behalf.
Example include: - STRS CON - STRS retirement contribution
- MEDCAR CON - Medicare employer contribution
- SUI - California Unemployment Insurance contribution
- WORK COMP - Worker's Compensation insurance premium
- PRINCIPAL - Life insurance premium
- PERS CARE - PERS Health insurance premium
- DD LARISA - Dental insurance premium
- VSP LARISA - Vision insurance premium
Current Amount shows the deduction from this paycheck for these items.
YTD Totals shows the running totals for these items back to January 1 of the current year. Frequently Asked Questions
1. What are the current salary schedules in effect for 2009-2010? For the academic year 2009-2010, the salary schedules in effect are available on our website by clicking here.
Full-time faculty are paid on the A1, A2, A3, A4, A5 and A6 schedules.
Part-time faculty are paid on the B2, B3 and B4 schedules.
Appendix E is used by those faculty who receive Added Responsibility assignments.
2. When do I get paid?
In the beginning of Fall, Payroll prepares a payroll schedule listing release dates for all of our paychecks.
Full-time faculty paid tenthly or twelthly are paid at the beginning of the month. Ten-pay faculty are paid each month except August and September. Part-time faculty paychecks and overload paychecks for this Fall and Spring semester are paid at the end of certain months as shown below: | Fall 2009 | Winter 2010 | Spring, 2010 | Summer 2010 | | 4 weeks paid on September 30, 2009 | 2 weeks paid on January 29, 2010 | 4 weeks paid on March 31, 2010 | TBD | | 4 weeks paid on October 30, 2009 | 4 weeks paid on February 26, 2010 | 4 weeks paid on April 30, 2010 | | | 5 weeks paid on November 30, 2009 | | 5 weeks paid on May 28, 2010 | | | 5 weeks paid on December 31, 2009 | | 5 weeks paid on June 30, 2010 | |
3. What step am I on?
Please contact Human Resources to learn your salary step.
4. How do I move to the next higher step?
Step Advancement is described in Appendix D. Generally speaking, faculty move one step after teaching 30 LHE. The step advancement will take effect in the semester or intersession after the completion of 30 LHE. For movement on the overload schedule, 24 overload LHE are required for step movement.
5. What group am I in?
Please contact Human Resources to learn your salary group.
6. How do I move to the next higher group?
Group Advancement is described in Appendix D. Generally speaking, group movement is granted effective the beginning of Fall semester after the faculty files the appropriate paperwork with Human Resources.
7. How can I verify that the value in Rate field is correct?
For checks with a Monthly basis type (C M), the Rate field should be your step/group amount taken from the appropriate A-1/A-2/A-3/A-4/A-5 salary schedule divided by either 10 or 12, depending on whether you signed up with Human Resources to be on 10-pay or 12-pay..
For checks with an Hourly basis type (C H), the Rate field represents your hourly rate. Part-time Load-factor-1 faculty need to divide the value found on B-2 salary schedule by 18 to come up with their hourly rate. Full-time faculty paid at an hourly overload rate can find their rate on the A-6 salary schedule.
For checks with a Daily basis type (C D), the Rate field represents your intersession contract-pay rate as described in Article 9 of the collective bargaining agreement. The value will be your step/group amount taken from the appropriate A-1/A-2/A-3/A-4/A-5 salary schedule divided by 30 multiplied by 0.75 multiplied by the number of assigned LHE divided by 30. For example, if you annual salary is $80,000, then your rate field would equal $400 if you were performing 6 LHE during this intersession ($80,000 / 30 * 0.75 * 6 / 30 = $400).
8. How can I verify that the value in Units field is correct?
For checks with a Monthly basis type (C M), the Units field represents the number of teaching days that occurred during this pay period. The actual value of this field has no connection to the amount of your check.
For checks with an Hourly basis type (C H), the Units field represents the number of hours you are being paid for during this pay period. With our compressed calendar, we are paid for 18 weeks though our classes only meet for 16 weeks during a regular semester. Over the course of an entire semester, if you teach a 3-unit class that meets for 3 hours per week, you should be paid for a total of 54 hours (3 * 18 = 54). During a regular semester, a pay period typically pays 4 or 5 weeks as explained in the answer to question #2 above.
For checks with a Daily basis type (C D), the Units field represents the number of hours you are being paid for during this pay period. Daily basis type is associated with contract-rate intersession pay as described in Article 9 of the collective bargaining agreement. A total of 30 days are paid over the course of an intersession assignment when a full 6 LHE are assigned. All LHE assigned after the first 6 LHE will be paid at your hourly overload rate.
9. How can I verify that the value in the Amount field is correct?
For checks with a Monthly basis type (C M), the Amount field should be your step/group amount taken from the appropriate A-1/A-2/A-3/A-4/A-5/A-6 salary schedule divided by either 10 or 12, depending on whether you signed up with Human Resources to be on 10-pay or 12-pay.
For checks with a Hourly or Daily basis type (C H or C D), the Amount field should be the multiplication of the Rate and the Units value.
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