FACULTY ASSIGNMENT AND LOAD

6.1                        Duties of Assignment:  The duties for all full-time faculty may include but are not limited to:  classes taught at both on and off‑campus locations; student office hours; preparing lectures or grading student assignments or tests; counseling, providing health services or library services; approved conferences and field trips; consultation with other faculty, the administration, and community members; interacting with students as a mentor, club advisor, or event advisor; maintaining subject matter currency through reading professional literature, participating in a professional association, publishing a book or article, presenting a workshop, completing a sabbatical or fellowship project, attending work-related workshops or conferences, or taking classes; participating in curriculum development by revising course outlines, developing new courses, or working with four year colleges to facilitate articulation; participating in institutional or assignment-based research; participating on a college committee, Academic Senate committee, Faculty Association committee, or task force; participating in peer review through service on a hiring committee, tenure evaluation committee, or evaluation of hourly faculty; or mentoring new faculty.

Participation in the above activities shall be documented as part of the regular self-evaluation process, using the form in Appendix J.

Faculty on partial contract shall be on campus and responsible for the duties specified above for periods of time prorated according to the proportion of contract held. These provisions do not apply to hourly rate faculty.

6.2                        Work Week

6.2.1 General: "On campus" time shall include, but is not limited to, classes taught at both on and off‑campus locations, student office hours, approved conferences and field trips, and consultation with other faculty, the administration and community members.  These hours are exclusive of overload extra‑pay assignments.

6.2.2 Full-Time Classroom Faculty, Counselors, Librarians, Health Services: Each full-time unit member shall be on campus or performing duties of her or his assignment, as set forth in Section 6.1, a minimum of thirty (30) hours per week in the regular college year. 

6.2.3 Full-Time Child Care Faculty:  Each Child Care teacher’s assignment shall be eight hours per day for each day of her or his work year.

6.3                        Work Year

6.3.1 Classroom Faculty and Nonclassroom Faculty.  The standard work year is 175 days as specified under Article 11, Calendar.  “Work year” for department chairs and other departmental leaders is defined in Article 22.

6.3.2                        For purposes of the Agreement, “academic year” is defined as Fall and Spring Semesters; “fiscal year” is defined as Summer Intersession through Spring Semester.

6.3.3          Counseling faculty    

a. The service of regular tenured or probationary counselors may be needed during days not included in the faculty duty day calendar.  In order to meet this need the following provisions will apply:  The appropriate academic administrator, in consultation with the chair of the Counseling Department, will determine those non‑duty dates on which counseling service is required and the number of counselors to be involved.  These dates may include any non‑duty days during the school year as well as any days in the last week of the school year but excluding holidays and Winter and Spring recesses.  In addition, the appropriate academic administrator, in consultation with the chair of the Counseling Department, shall designate a "low load" period during which compensatory time may be taken.

b. All counselors will be given an opportunity to volunteer to serve on one or more of the specified non‑duty days in exchange for compensatory time off during the designated "low load" period.  Each volunteer and his or her compensatory time request must be approved by the appropriate academic administrator.

c. If all needed counselor time is not satisfied by approved volunteers, the appropriate academic administrator may draft counselors to serve as needed.  The appropriate academic administrator shall attempt to make these mandatory assignments and the related compensatory time in the best interest of the counseling office and the counselors involved.  Counselors drafted for service should be selected on a rotational basis which over time will require all counselors to share in the non‑duty day assignments.

d. Summer and Winter intersessions are specifically excluded from 6.3.c. However, counselors may be assigned to work the week preceding the start of Spring semester, as well as peak periods during the Fall and Spring semesters. 

6.3.4 Full-Time Child Care Faculty:  Each Child Care teacher's assignment shall be 185 days as related to the days students attend college classes, as arranged by the Child Care Teacher's immediate supervisor and the appropriate academic administrator.

6.4                        Office Hours:

Full-time Classroom Faculty: For each unit member whose weekly contract teaching assignment is 12 to 16 WTH (weekly teaching hours) per week, four hours per week of the assigned total hours shall be devoted to office hours, regularly scheduled on at least three days of each week. Faculty members whose weekly contract teaching assignment is 17, 17.5, 18, or 19 WTH per week shall schedule three office hours per week, regularly scheduled on at least three days of each week.  Faculty members whose weekly contract teaching assignment is 20 WTH per week shall schedule at least one office hour per week.  Department chairs shall ensure that office hours are maintained in accordance with this Agreement.  Office hours are not required of unit members paid on an hourly basis except as provided for in section 6.5.

6.4.1                        Tenured and probationary faculty members of the mathematics department will schedule one hour per week in the math lab in lieu of one of their office hours unless the department chair authorizes four hours of office hours because it is impractical to be in the math lab.  The department chair has the discretion to assign up to two hours of office hours in the math lab.

6.4.2 Electronic Office Hours:  After consultation with the department chair or elected faculty leader regarding related student access issues, faculty may satisfy the requirements of this Section by utilizing Virtual Office Hours or other telecommunication applications.

6.5                        Hourly Faculty:   

6.5.1 General Provisions:  Hourly faculty are Classroom and/or Non-classroom faculty who are hired under the provisions of Education Code 87482. et al.  Hourly faculty assignments may not exceed 60% of a full-time assignment.

6.5.2 Office Hours:  Effective with the Spring 2002 semester all part-time faculty with at least an assignment of 5 LHE within the following courses shall receive one paid office hour per week for sixteen weeks of each semester: ESL 10, ESL 11A and 11B, ESL 21A and 21B; English 81A and 81B, English 21A and 21B, English 22, English 1, English 2 and Mathematics courses for which there is not an assigned math lab component.  The office hour shall be held in an office or appropriate instructional lab and shall be scheduled pursuant to section 6.4. Hourly faculty not paid for an office hour are not required to maintain office hours.  In the event that the State discontinues the part-time faculty office hour program or fails to reimburse the District’s claim for funding during any year of this Agreement, the paid office hour for the Mathematics courses shall be discontinued.  The pay rate for one office hour for part-time faculty teaching a load factor one class as stated above, shall be calculated by dividing by 18 the amount in the appropriate cell of the faculty member’s group and step placement on the Appendix B-2 salary schedule.

During the term of this Agreement, it shall be the responsibility of the Association to establish a research project to determine the effect of the office hours provided for in this section on student success.   By no later than the Fall 2002 semester, the Association shall provide the District with a written statement as to the design of its research project.  The Association shall provide the District with the results of its research by no later than the beginning of the Spring 2004 semester.  The District shall assist the Association with its research project as may be requested by the Association.

As part of the research project, part-time faculty assigned an office hour pursuant to this section, shall be required to maintain a record of the number of students each semester the part-time faculty member met with during his/her assigned office hour. This information will be provided to the Department Chair, the Association and the District’s Vice President- Academic Affairs.

6.5.3 Department Meetings:  Hourly faculty employed for either the regular fall or regular spring semester shall attend at least one department meeting per semester as part of their semester assignment.  If department meetings are always held at times that conflict with the faculty member's other employment, department chairs or the appropriate academic administrator may excuse the faculty member from this requirement. 

Hourly faculty have the right to attend department meetings.  Hourly faculty shall be notified by department chairs of department meetings concurrently with full-time faculty.

6.5.4 Employment Contracts:  Sample contracts for hourly employment are shown in Appendix L, and cannot be changed without prior consultation with the Association.  The Association shall be informed as to which contracts will be distributed as soon as the District has reached a decision, but in no event later than the first day of classes for the relevant semester or intersession.  Payment for full semester assignments shall be calculated at 18 weeks times the weekly load for those paid as graded hourly faculty.

6.5.5 Assignment:  Department chairs or the appropriate academic administrator shall inform hourly faculty of their tentative schedule for an upcoming semester at the earliest possible time.  Any changes that occur to this tentative schedule shall also be communicated at the earliest possible time. Other issues pertaining to hourly faculty assignments are specified in section 6.6. 

6.5.6 Associate Faculty:  Any current part-time faculty member designated as an “Associate Faculty” shall continue to be covered under the provisions of former section 6.6.1.   (See contract expired August 1998.)

Eligibility:  For all part-time faculty employed prior to the Fall 2001 semester, beginning with the Spring 1999 semester, after five consecutive semesters of employment with the District, such part-time faculty shall be designated as “associate faculty” provided that the part-time faculty member has received at least one evaluation with a rating of satisfactory prior to June 2001 and has a satisfactory rating during each subsequent evaluation cycle during the qualifying five semesters and had an assignment of at least 5 hours per week.

Part-time faculty employed on or after the Fall 2001 semester after five consecutive semesters of employment with the District are entitled to be designated as an “Associate Faculty” provided that the faculty member has received an evaluation during each evaluation cycle with a rating of at least satisfactory and that for each of the five consecutive semesters the part-time faculty member was assigned at least 5 hours.  The Vice President, Academic Affairs, at his/her discretion, may waive the 5 hour-per-week requirement.

Reemployment Right:  Once a part-time faculty member satisfies the requirements for eligibility for status as an associate faculty, the part-time faculty member shall be re-employed as of the fall semester of any academic year for one year (Fall/Spring), with the number of assigned teaching or non-teaching hours for the academic year no less than the number of assigned teaching or non-teaching hours in the previous academic year.  At the conclusion of each academic year, if the associate faculty member is to be rehired and continues to meet the eligibility requirements, he/she shall continue to be rehired for a period of one year, with the same level of academic assignment as in the previous academic year.

During any academic term, no more than 60% of the part-time faculty in any Department shall be designated as “Associate Faculty”.

6.6                       Assignment-General Provisions:

Classroom Faculty (Full-time and Hourly):  Department chairs, after taking into consideration the preference of tenured, probationary and hourly faculty members, shall recommend assignments to the appropriate academic administrator. This provision does not imply that re-employment is guaranteed for hourly faculty.  Hourly faculty may be required to make their preferences known on a different form, and at a different time than may be required of the tenured and probationary faculty. The academic administrator shall have final responsibility for assignments but shall make a reasonable effort to confer with the department chairs or their designated alternates if changes are to be made in the courses to be taught or the time schedules of those courses.  Under normal circumstances, class assignments of tenured and probationary faculty shall be made between 8 a.m. and 3 p.m. on Monday, Tuesday, Wednesday, Thursday or Friday and may allow a week of 3, 4 or 5 scheduled teaching days.

When it is necessary in order to complete a full assignment, a faculty member may be assigned to any time during the regular day or evening schedule, but such an assignment should be made only under special circumstances.  If tenured or probationary faculty members are required to teach an evening class as part of their contract load, they shall not be required to teach before 9:00 a.m. on the following day. 

Counselors, Librarians and Health Services:  Schedules, including but not limited to student contact, meetings, and preparation time, shall be authorized by the appropriate administrator after consultation with the faculty member.

6.7                        Standards for Assignment and Load

6.7.1 Classroom Faculty: A full load for a full-time faculty member shall be 15 Lecture Hour Equivalents (LHE). The LHE for each assignment shall be the product of the weekly teacher hours and the load factor. Load factors for all credit courses are listed in Appendix H, which is available in the Office of Academic Affairs, department offices, the District’s Internet Home Page and the office of the Association. This Section may be reopened by mutual agreement in order to add new classes to Appendix H. When a new course is approved, the District shall provide the Association with an opportunity to discuss the load factor to be assigned to the course. Nothing in this section or Agreement shall require the District to reach mutual agreement with the Association prior to offering a new course.

1. A joint District/Faculty Association Committee will be created to study and evaluate the existing load factor structure and recommend appropriate changes to the District and Faculty Association negotiating teams.  The committee will consist of the Vice President, Academic Affairs, two additional District representatives appointed by the Superintendent/President, and three Faculty Association representatives.  The Vice President, Academic Affairs and a Faculty Association representative will jointly chair the committee and shall make a report to the District and the Association regarding load by no later than the end of the Spring 2002 semester.  The responsibilities of this body will include:

a. Developing definitions of load factors with respect to preparation factors, teaching requirements, and other relevant factors associated with various types of classes;

b. Recommending changes (including additions, deletions, and revisions) to the existing load factor structure based upon the load factor definitions developed;

c. Developing appropriate criteria for placement of existing courses into the revised load factor structure;

d.       Conducting a systematic discipline-by-discipline review of all existing courses and, where appropriate, recommending load factor changes based upon the placement criteria;

e.        Developing a process by which the District and the Faculty Association will discuss the assignment, according to the agreed upon criteria, of load factors for new courses before they are added to Appendix H of the Agreement; and

f. Recommending appropriate means of communication, both traditional and electronic, to ensure that Appendix H is regularly updated and made available to faculty members.

It is agreed that recent changes in load factor will not preclude any course from being reconsidered by this committee for a higher load factor.   Furthermore, it is agreed that no courses will receive lower load factors than currently assigned to them as a result of the work of this committee.

Load factors have been assigned to classes on the assumption that the weekly hours assigned to the teacher (WTH) are equal to the weekly student contact hours. Exceptions to this general rule are indicated on the load factor list.

Under the compressed calendar, the weekly contact hours increase to 16.0 (e.g., a three hour class with a load factor of 1.0 will have 3.2 weekly contact hours).  The total semester hours of teaching are the same under the traditional 18 week per semester calendar and the compressed calendar.

Assignments in Counseling, Advising, Disabled Students Program, EOPS, the Library, the LRC, Psychological Services, the Student Health Program, service in a position placed on the Added Responsibility Schedule, and any other assignments which do not involve meeting regularly scheduled classes shall have a load factor of .500.  Under the compressed calendar, this may result in scheduled hours of 32 hours per week, and schedules may be flexed to meet the needs of both the District and the faculty member, but the annual schedule shall not exceed the 1,080 scheduled hours that would have been scheduled under the traditional 18 week per semester calendar.  It is not the intent of this paragraph that thirty-two hours of student contact per week be scheduled for an individual faculty member.  Schedules, including but not limited to student contact, meetings, and preparation time, shall be authorized by the appropriate administrator after consultation with the faculty member.

6.8                        Overload Assignments:

An overload assignment occurs when a full-time classroom faculty is assigned a load greater than the standard 15 LHE as described in section 6.7.  In the event that a full-time faculty member is assigned 3 or greater LHE in excess of 15 LHE, the faculty member shall be entitled to overload pay for the 3 or greater LHE in excess of 15 LHE or the faculty member may bank the overload LHE in accordance with Article 21, Banking of Assigned Load.  In the event that a full-time faculty member is assigned fewer than 3 FTE in excess of the standard assignment of 15 LHE, the overload FTE will be banked in accordance with Article 21, Banking of Assigned Load.

The maximum number of hours of either classroom teaching or other duties paid at the overload rate which may be assigned to tenured or probationary faculty members is six (6) hours (WTH) per week.  With the permission of the Vice President, Academic Affairs, exceptions to this policy may be made.

6.9                        Adjustments to Assignment and Load

6.9.1 With the permission of the Vice President, Academic Affairs, an individual faculty member's load shall be adjusted for unusual class sizes or for special circumstances placing unusual demands on the instructor.  The Association shall be notified in writing at the end of each semester or intersession of any adjustments under 6.9.1.

6.9.2 With prior agreement among the faculty member, the department chair and the Vice President, Academic Affairs or designee, oversized classes may be scheduled.  The following enrollments for lecture classes will be credited with the listed factor times Weekly Teaching Hours.  

With prior agreement among the faculty member, the department chair, and the Vice President or designee, oversized classes may be scheduled using the following enrollments for English composition classes:

All classes must have stated enrollment on census day to receive the oversized adjustment, except as provided for in 6.9.1.

The District will ensure that computerized class scheduling reflects the arrangement to accommodate an oversized class.

6.10                        Exceptions to the load provisions set forth in this Article may be made by the appropriate Vice President when the faculty member, department chair and appropriate administrator all agree that the exception is in the best interest of the instructional program.  The Association shall be informed and shall have the opportunity to inform the faculty member of agreement provisions regarding load before a final decision is reached.  Such arrangements shall be non‑precedent setting.

6.11                        Class Size:            

The maximum class size for every course shall be included in Appendix H.  At the end of each semester, the District will update the list of maximum class size for all courses.  By no later than the beginning of the next semester, the District shall provide the Association with an update to Appendix H. Department chairs shall recommend maximum class size to the appropriate academic administrator.  The appropriate academic administrator shall have final responsibility for setting such maximums and shall make a reasonable effort to confer with department chairs or their designated alternates if changes are to be made.  The Association shall, within five work days, be notified of any change in the maximum class size assigned to a course that results in an increase in the previously assigned maximum class size.

The minimum class size on opening day of each semester or session shall be eighteen (18) students.  Exceptions to this guideline may be made by the administrator in consultation with department chairs.  If there are no students enrolled in a class, it may be canceled at any time during the semester.  If the instructor is hourly, no further compensation shall be paid after the date of cancellation.  If the instructor is tenured or probationary, the LHE for the class shall be prorated for the length of the class.  Any loss of LHE shall be balanced as indicated in Article 21, Banking of Assigned Load.

A reasonable attempt shall be made to consult with the faculty member concerned before a class is canceled.  A tenured or probationary faculty member whose class is canceled shall be reassigned to another section in accordance with the provisions of section 6.6. When a class taught as an hourly rate overload of a tenured or probationary faculty member or taught by an hourly faculty member is canceled, no alternate assignment which displaces any other faculty member shall be made.

 SEQ CHAPTER \h \r 16.12                        Added Responsibility Increments: Faculty members who are assigned the following tasks or leadership responsibilities shall receive an added responsibility increment as set forth in Appendix E-1. (Compensation for the Coordinators of Student Health Programs, Psychological Services and the Disabled Students Center is now addressed in Article 22.3) Other tasks or responsibilities may be added to this section upon agreement of the District and the Association.  Additional compensation is also addressed in Appendix R.

Step 1        School Science Magnet Program

Step 2                Child Development Program, Special Programs for African-American Students, Latino Center, Environmental College, International Students Center, Scholars Program

Step 3        EOPS, Institutional Research, Corsair Advisor

6.13                        Tenured, probationary and hourly faculty who are head coaches of intercollegiate sports classes, are assigned to the Added Responsibility Schedule as follows and will receive additional compensation as indicated in Appendix E-2.

Step 1 Head coaches of Cross Country, Soccer, Tennis, Volleyball, and Water Polo

Step 2 Head coaches of Baseball, Basketball, Softball, Swimming, and Track

Step 3 Head coach of Football.

If a head coach is assigned to Men's and Women's Teams simultaneously, he or she will receive 150% of the added responsibility increment for a single assignment.

6.14                        Tenured, probationary, and hourly faculty who are head coaches or assistant coaches of an intercollegiate sport may be required to conduct preseason practice prior to the first duty day of the fall or spring semesters.  The appropriate administrator, after consultation with head coaches, shall determine the number of days (or half days) of such preseason practice which must be conducted.  All sports except football shall be limited to 5 half days of preseason practice.

Faculty who are assistant coaches will be assigned Weekly Teacher Hours/stipend for their assignments as specified in Appendix R and will not be placed on the Added Responsibility Schedule.  Tenured and probationary faculty who serve as Assistant Coaches will be assigned WTH as part of their contract load and will not be placed on the Added Responsibility Schedule.  Full time faculty hired as assistant football coaches shall receive as added responsibility increment specified in Appendix    E-2, Step 1, as long as they continue to coach.  Assistant coaches not meeting minimum qualifications will receive the same stipend amount designated for assistant coaches.

Tenured and probationary faculty will be paid at their contract rate for preseason practice days.  Hourly faculty will be paid six hours for full days and three hours for half days.

6.15                        Basketball is the one sport whose regular season, when the traditional 18 week per semester calendar is in use, extends through the week between semesters, a period of up to 5 non‑duty days.  The coaches of men's and women's basketball shall receive one half day of compensation for each non‑duty day in the week between semesters.  Contract faculty will be paid at contract rates for this midseason time.  This provision does not apply when a compressed calendar is in force and the coach has a winter assignment.  Hourly coaches will receive 3 hours pay for each half-day.

6.16                 Any current or new added responsibility position not on the Added Responsibility Schedule shall be negotiated as to its placement.

 SEQ CHAPTER \h \r 16.17                        Reassigned Time and Intersession Task Assignments:

For purposes of this Agreement:

The term “reassigned time” shall be defined as the assignment of an alternative task or responsibility in lieu of a portion of a faculty member’s customary classroom or non-classroom assignment during a fall or spring semester.  The load factor for reassigned time shall be 0.5.  (For example, 20% reassigned time = 3.0 LHE = 6.0 WTH at load factor 0.5.)

The term “overload task assignment” shall be defined as the assignment of a task or responsibility other than a faculty member’s customary classroom or non-classroom assignment to be compensated as an overload.

The term “intersession task assignment” shall be defined as the assignment of a task or responsibility other than a faculty member’s customary classroom or non-classroom assignment during an intersession.

The term “ hourly task assignment” shall be defined as the assignment to a part-time faculty member of a task or responsibility other than the faculty member’s customary classroom or non-classroom assignment.

The term “load increment” shall be defined as an adjustment to a full-time faculty member’s LHE for participation in a special program(s). This is credited for the initial semester the faculty member teaches the course (except as provided for specified English classes).  Part-time faculty receive a stipend for participation in special programs.  Load increments may be granted for team teaching.

The District shall restore reassigned time at the level of reassigned time as expressed by LHE in effect as of the Fall 2000 semester.  This provides for 66 LHE, per semester, which shall be assigned for faculty leadership responsibilities and for the Academic Senate.  The District will continue to provide load increments for participation in special programs as determined by the schedule of classes.

The District retains the right to reassign faculty members up to a full contract load (15 LHE) in fall and spring semesters.  No overload task assignment or intersession task assignment in addition to a 100% reassignment shall be implemented prior to written agreement with the Association.

All reassigned time, overload task assignments, hourly task assignments and intersession task assignments for faculty, the accounts and amounts charged, and funding sources for such assignments that are categorically funded or to be reimbursed shall be reported in writing to the Association by the sixth week of each semester or intersession.  Dollar amounts charged to each reassignment, by account, will also be provided upon request.  These assignments shall be listed in Appendix S of this Agreement.

6.18                        Stipends:

Only performance of those tasks or responsibilities listed under Section 6.12 through 6.15 (Added Responsibility Increments) or included in Appendix R shall entitle a faculty member to payment of a stipend.   Current stipends are listed in Appendix R.

A joint District/Faculty Association Stipends Committee shall meet at the beginning of each semester to review Appendix R and to review any proposed new stipend(s).   The committee will consist of the Vice President, Human Resources, two additional District representatives appointed by the Superinten–dent/President, and three Faculty Association representatives. The Vice President, Human Resources and a Faculty Association representative will jointly chair the committee

A stipend for additional services not otherwise provided for under Sections 6.12 through 6.15 or listed in Appendix R shall not be paid, nor shall services be rendered, prior to agreement with the Association.  The amount of such an agreed upon stipend, along with the associated tasks or responsibilities, shall then be added to Appendix R.

6.19                 For each academic year of the contract, the District will fund up to five (5) fellowships at $1500 per fellowship to be awarded following recommendation by the Sabbatical and Fellowship Committee to the Vice President, Academic Affairs.  Fellowships shall be defined as a one semester project related to new course development, course materials development, for research related to teaching in the discipline or student services within the faculty member's area of discipline expertise.