DUTIES AND RESPONSIBILITIES OF DEPARTMENT CHAIRS

SPECIFIC DUTIES

Under the direction of the appropriate Vice President, the department chair will:

OPERATION FUNCTIONS

•  Chair department search committees for the hiring of new full and part-time faculty.

•  Assist in the selection of new classified employees.

•  Assist in the evaluation of all classified and academic personnel.

•  Arrange for substitute faculty, who have been processed through the Office of Human Resources, as needed to meet class demands

•  Report to Human Resources attendance and absence of department personnel for payroll purposes.

•  Resolve exigent and ongoing problems which inhibit departmental operations and/or performance of personnel.

•  Develop and submit in a timely fashion, department recommendations for class schedules.

•  Maintain system and account for professional development activities of department personnel, i.e. flex activities.

•  Arrange and facilitate regular departmental meetings.

•  Recommend physical plant improvements and needs with respect to classroom, office, building and environmental conditions.

•  Assist in planning and administering the annual department budget including recommending purchase of major equipment, supplies and maintenance contracts.

•  Assist with development and implementation of hazardous substances, fire and safety policies.

•  Attend monthly department chair meetings, workshops, college planning committees and other meeting or situations where department chairs' input is needed.

•  Ensure that office hours are scheduled and maintained.

•  Ensure that hourly faculty are notified of department meetings on a timely basis and report compliance with this matter in accordance with provisions of the contract.

•  Participate in the nomination of candidates for the designation of associate faculty and their evaluation.

•  Notify the Office of Human Resources of all hourly faculty not being offered a subsequent assignment in the final run of the schedule so that appropriate letters may be sent.

INSTITUTION – DEPARTMENT LIAISON FUNCTION

•  Represent department issues, needs and concerns to the administration, campus and community groups through participation in appropriate college committees and task forces.

•  Assist in assuring departmental compliance with established board policies and procedures, administrative regulations and negotiated agreement.

PROFESSIONAL AND CURRICULUM FUNCTIONS

1.  Represent the professional development interests of faculty and staff to the college community and appropriate committees.

2.   Provide leadership in developing staff training experiences appropriate to the needs of department faculty and staff.

3.   Provide departmental leadership in the selection, development and utilization of instructional materials including assisting with adoption and ordering textbooks through the bookstore, methodologies and quality.

4.   Assist in maintaining reasonably uniform standard of course content.

5.   Review and recommend curriculum offerings.

6.   Review individual flex plans and coordinate departmental flex activities.

7.   Assist in the orientation and mentoring of new full-time and part-time faculty.

8. Participate in opportunities for leadership development as a part of their own professional development.

  STUDENT ASSISTANCE AND MATRICULATION FUNCTIONS

1.   Assist student and/or department faculty in resolution of complaints and disputes.

2. Maintain department file of current course outlines and syllabi which will be available to students.

3.   Assist in maintaining reasonably uniform standard of course content and grading practices.

4.    Assure the timely completion of student evaluation processes and procedures.

5.    Assist in transcript review for equivalencies, compliance with matriculation plan element, and resolution of prerequisite challenges.

PERSONAL ACADEMIC RESPONSIBILITIES

1. In addition to the responsibilities indicated above, department chairs have faculty assignments and all the duties and responsibilities shared by academic personnel.

Departmental Faculty Leader in Library

(Official title to be inserted at later date)

DUTIES AND RESPONSIBILITIES

Under the direct supervision of the Assistant Dean, Learning Resources, the Library Faculty Leader will:

1. Chair department search committees for the hiring of new full and part-time librarians.

2. Assist in the evaluation of all librarians.

3. Upon request of the Assistant Dean, assist in the selection of classified staff.

4. Assist Assistant Dean in planning, training and development activities for both librarians and classified staff.

5. Attend monthly department chair meetings, workshops, college planning committees and other meetings or situations where department chairs' input is needed and communicate information from these meetings to other department members in a timely manner.

6. Coordinate library department's professional development activities for librarians.

7. Collect professional development activity forms from librarians and submit to Assistant Dean, Learning Resources.

8. Make recommendations to and collaborate with the Assistant Dean in scheduling and ensuring that all library faculty services are adequately staffed.

9. Assist Assistant Dean in ensuring that reference desk assignments are adhered to and revise daily reference desk schedule with existing librarians when absences occur to ensure maximum library service.

10. Assist the Assistant Dean in developing policies for library services, including reference, technical services, collection development and bibliographic instruction.

11. Assist the Assistant Dean in the Curriculum Approval Process for new courses by evaluating existing library collection and making recommendations for necessary additions to the Assistant Dean, Learning Resources.

12. Assist the Assistant Dean in developing plans for delivering library services to off-site centers ( Madison , Airport, Academy of Entertainment and Technology).

13. Assist the Assistant Dean in the preparation of annual library data surveys (e.g., Chancellor's Office, IPEDS, State Library, etc.).

14. Prepare and submit to the Assistant Dean in a timely manner annual library usage statistics, including reference service and circulation of materials by format and subject area.

15. Resolve student complaints and disputes unresolved by responsible staff member (e.g. class complaints, fine disputes, complaints about librarians and classified, service, noise, etc.) and confer with Assistant Dean about resolution.

16. Assist librarians in resolving their complaints and disputes and confer with the Assistant Dean about outcome.

17. Other duties as specified by the Assistant Dean, Learning Resources.