Office Manager: Job Description

1. Responsible for orderly functioning of Association office, its employees, and equipment.

    

2. Works with elected officers to ensure that all Association business is conducted in a timely fashion according to state and federal laws and regulations.

    

3. Provides clerical support for Association officers and committee chairs. Works with computer software currently in use by the Association (Word Perfect; Lotus; Dbase; Pagemaker; Quicken) and learns new software as needed.

    

4. Keeps the office open and available to members and the public during specified hours; answers the telephone and keeps a telephone log; communicates politely with members and the public.

    

5. Assists the President and the Treasurer in the preparation of an annual budget in October to be presented to the Representative Assembly.

    

6. Reconciles monthly bank statements; posts to journals and ledgers; prepares quarterly balance sheets and income statements under the direction of the President and/or Treasurer.

    

7. Maintains up-to-date lists of all hourly and full-time Association members and nonmembers (department, home address, home telephone number). Distributes nonmembers lists to President and/or Executive Committee in October and updates as requested.

    

8. In March distributes copies of the Constitution and Bylaws, including appendices, to all committee chairs and officers.

    

9. Maintains Association calendar; notifies officers and standing committee chairs of upcoming deadlines (e.g., personnel reviews, budget, financial reports, elections, contract negotiation); notifies members of Representative Assembly meetings; prepares agenda in conjunction with President.

    

10. Advises President and Executive Committee of need for personnel, equipment, software, repairs, etc., as needed.

     

11. Maintains files including, but not limited to, all Association records, minutes, correspondence, and accounting records and checks.

     

12. Maintains Association library (up-to-date copies of State Education Code, Title V regulations, PERB publications, all relevant pending legislation, a copy of the Standard Code of Parliamentary Procedure, etc.).

     

13. Works with the elections committee in the conducting of officer elections; distributes newsletters, agendas, and other material to the membership.

     

14. Performs other duties as assigned by the President, other Association officers and/or the Executive Committee.